There are many benefits to using some form of group chat for communications. We have chosen GroupMe, free from Microsoft. In addition to communicating quickly and easily, it has great functionality like calendaring to allow anyone to schedule matches, practices, social events, and more. Download the app from your app store and create an online account (www.groupme.com). Both. We recommend: *Do NOT agree to load your contacts when prompted.* And it's important to turn the GroupMe app notification to ON in your phone settings so you get alerted to new messages. Click here to learn more here
In the spirit of transparency, using Google Sheet to keep track of player availability can be a lifesaver to not only the leader but to the players as well. Knowing who can play and when, prevents a last minute panic or quick change to the doubles line and lineup. Plus, using Google sheet allows each player to own her schedule, so you, as organizer don't have to. The sheets can be shared to allow edit access to all players, and push out the availability responsibility to each player. If you choose to use Google Sheet, click here to access a team roster template to manage a USTA team and players' availability. Download the Google Sheet app from your app store.
Is your team leader collecting the fee? Need to pay a shared team expense when your team goes to Districts? We recommend two apps: Venmo (owned by Paypal) and Splitwise. Venmo allows you to pay someone quickly with funds tied to your bank account (if you set it up that way) and Splitwise will track a shared group expense and it settles up for you, to divide up who owes what and to whom. Moving money using Venmo is easier and faster for the organizers. It takes 30 minutes to set up a Venmo account if you link it to your bank. Download the apps from your app store.
The biggest challenge for a tennis pro and an event planner is not knowing who or how many are going to show up. With this Signupgenius, an attendee can save a spot, have the correct date, time, and location without confusion, and receive notifications in case something changes. Plus, you can see who else has signed up. Be sure to update your "sign up," if your plans change. Accept clinic cancellations 24 hours before clinic start. Go here to Signupgenius.com to create an account and download the app.
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